StenoAI for Government
Briefings, policy discussions and internal reviews carry information that belongs within your perimeter. Turn those conversations into a clear record, processed on your device or on infrastructure you control.
01 / Where it is used
Illustrative settings · 8Settings where the conversation can’t be handed to a cloud vendor, and the record StenoAI produces in each, on your device or your infrastructure.
Minutes and actions before the room empties.
ForPrivate offices, senior officials, special advisers
Every option discussed, captured without a vendor.
ForPolicy teams, legal advisers, analysts
An accurate record of each deliberation.
ForClerks, secretariats, board members
25 European languages live, 99 after the recording.
ForEmbassies, delegations, negotiating teams
A running record when the network goes down.
ForCrisis cells, resilience and civil contingency teams
Interview notes that never touch a third-party server.
ForInvestigators, inspectors, regulators
Commercially sensitive deliberations stay off the cloud.
ForCommercial teams, evaluation boards
Ask across every session, on a machine you control.
ForAnalytic and assessment staffs
02 / Why now · Public record
Verified October 2026This isn't a retreat from AI. Legislatures and ministries are restricting cloud AI tools because of where the data goes, and keeping sensitive work inside their own boundary.
2024 US House of Representatives
The House Office of Cybersecurity deemed Microsoft Copilot a risk because of the threat of leaking House data to non-House approved cloud services.
May 2025 UK
The government-built Minute tool was trialled by 25 councils. Its published source shows it transcribes through cloud services, including Azure Speech-to-Text and AWS Transcribe.
June 2025 French Senate
Asked whether data could be handed over to US authorities without the explicit agreement of the French authorities, Microsoft France's director of public and legal affairs said he could not guarantee it.
Feb 2026 European Parliament
AI features on lawmakers' corporate devices were disabled because IT could not guarantee data security while the extent of data shared with providers was assessed.
03 / Structural risk
3 pointsEverything is processed and stored on the device, or on infrastructure you run inside your own boundary. Nothing transits a vendor's server, so residency and sovereignty obligations are supported by architecture, not a vendor promise.
Run it on the laptop in the room, or on a model server or cloud tenancy you control. It also works on isolated networks, where cloud tools can't operate.
StenoAI captures system and microphone audio directly — nothing joins the meeting as a participant.
It's open source. Your security team can read exactly what touches the audio and confirm the no-network claim themselves.
04 / Law & policy
Verified October 2026None of this is legal advice, and no tool hands you compliance. These are the rules a data protection officer and security lead will test the design against, and where the design helps.
05 / Case files · Public record
Verified September 2026None of these were careless organisations. In each case the data was lost somewhere outside the walls of the organisation that owned it — at a cloud provider, at a processor, or inside a tool that quietly took a copy.
Case 01 Microsoft Exchange Online · 2023
A China-linked actor, tracked as Storm-0558, used a stolen Microsoft consumer signing key to forge authentication tokens and read Exchange Online mailboxes belonging to 22 organisations and more than 500 individuals, including officials at the US State and Commerce Departments. Roughly 60,000 State Department emails were taken. The Cyber Safety Review Board concluded in 2024 that the intrusion was preventable and traced it to a cascade of avoidable failures at Microsoft.
What StenoAI changes
No tenant setting would have stopped this. The affected departments did nothing wrong — the compromise was inside the provider holding their mail. StenoAI removes that dependency for meeting content: there is no provider account, no key and no server holding your transcripts to be compromised.
Case 02 MOVEit Transfer · 2023
From 27 May 2023 the CL0P group exploited a zero-day in Progress Software's MOVEit Transfer to steal data from every instance it could reach. More than 2,500 organisations were affected, among them multiple US federal agencies — the Department of Energy confirmed two of its entities were caught in it.
What StenoAI changes
Most of those organisations would not have named MOVEit if you had asked them to list their data path. Meeting recordings and transcripts are exactly the kind of data that accumulates in that sort of intermediary. StenoAI's pipeline has no intermediary: capture, transcription and summarisation all happen on the machine.
Case 03 Otter.ai litigation · 2025
Class actions consolidated as In re Otter.AI Privacy Litigation in the Northern District of California allege that the AI notetaker joined Zoom, Teams and Google Meet calls and recorded participants who were not its customers, transmitted call content to its servers, and used those conversations to train its models — without the consent of everyone in the room. The claims are unproven and Otter.ai disputes them.
What StenoAI changes
Whatever the outcome, the exposure is structural: once a notetaker sends audio off the device, consent, retention and model-training become somebody else's policy. StenoAI never sends the audio anywhere, so those questions stay yours to answer.
Each incident is a matter of public record, summarised from the linked source and verified September 2026. StenoAI is not affiliated with any organisation named here.
On compliance
In local mode, StenoAI runs entirely on your device. Your meeting recordings, transcripts, and summaries never reach our servers — there is no third-party processor handling your meeting data, which addresses a meaningful part of HIPAA, GDPR, and data-residency exposure. (Those frameworks also cover safeguards, agreements, and processes that remain your responsibility — no tool hands you compliance.) StenoAI itself isn't a certified cloud service, because there is no cloud service handling your meetings to certify — and that's the point: the vendor-breach risk that frameworks such as SOC 2 exist to assure against isn't in that path.
06 / Questions
Because processing and storage happen on the device and nothing is uploaded, your data never leaves the machine — or the jurisdiction it's in. There is no cloud region to configure and no cross-border transfer to account for.
Yes, either. Summaries can run on a model server in your network or in your own cloud tenancy. In local mode, once the models are downloaded, recording, transcription and summarisation all run with no network at all.
StenoAI is open source (MIT). Your team can audit the code, build it from source, and confirm exactly what it does and doesn't send before deploying.
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